What to Put on a Resume - Best Structure and Order - Career Sidekick

What to Put on a Resume - Best Structure and Order - Career Sidekick What to Put on a Resume Best Structure and Order Resume/CV / https://www.edenscott.com/blog One of the most common questions I get: what do I need to put on my resume? And what order should I put it?Theres a lot of conflicting info out there about what goes on a resume and how to structure it.So Im going to share exactly what to put on a resume, based on my experience as a recruiter.Lets get startedWhat to Put on a Resume:These are the key pieces you should put on your resume:Name and Contact InfoSummary ParagraphEmployment HistorySkillsEducationCommunity Involvement (Optional)Awards/Achievements Youve Received (Optional Can be combined with other sections)Now that you know what goes on a resume in general, lets look at these sections step-by-step so youll know how to write each one1. Name and Contact InfoAt the top of your resume, put your full name and a professional-looking email address.Your phone number and street address are optional, but for most people, Id recommend putting it.If youre applying for jobs out-of-state, it might make se nse to leave your address off.Now, for formatting and designId keep it simple and clean-looking. No distractions. Not too many fonts and colors. In fact, this is good advice for how to format your whole resume.Heres a screenshot of what a simple resume header with your name and contact info might look like:You can add a bit more in terms of design, but dont go overboard.2. Summary ParagraphThis is the next section of your resume, and should go right after your name and contact info in most cases.This is a two or three sentence summary of your qualifications and accomplishments throughout your career (or throughout your education if you just graduated).Note: this is not an objective. Id advise against putting an objective on your resume. Hiring managers know your objective is to land a job in their industry that will utilize your skills, etc.So put a summary paragraph instead.If you need help writing this paragraph, heres an article filled with great  resume summary examples.3. Emplo yment HistoryIf you have held any previous jobs (including internships!), this is where to put it. And its one of the first things a hiring manager wants to see on your resumeSo it should be on the top half of the first page   visible without scrolling down.Overall, you should put it in chronological order (most recent first), and list job titles, company names, dates (you can choose to put just years, or month and year you started and ended each job just stay consistent).And then of course, put bullets highlighting what you did in each job. Id suggest 4-8 bullet points per job.In these bullet points, dont just talk about job duties; talk about what you actually accomplished. Theres a big difference.Heres an exampleRather than saying, responsible for managing 5 sales associates try to say something like, successfully led 5 sales associates to achieve 139% of team sales goals for Fiscal Year 2017.The image above is an example of a resume Employment History section with accomplishmen t-driven bullets.If you want more help, heres an article with more  resume employment history examples.4. SkillsThis is the next big section to put on your resume.You might be tempted to put it before your Employment History and people might have even told you to do this. But the only time I think it makes sense to list Skills first is if you have absolutely no work experience.Heres why Hiring managers dont want to see a long list of skills without being able to see WHERE you learned/used each skill (and how recently you used them).This is why theyre much more likely to scan your resume for your Employment History section. And thats why we put it higher up!Skills should come after that.In your Skills section, you can put a list of your top skills that are relevant to the job youre applying for,  and you can even put them under a few headers/categories if you think it makes sense for your job and industry.Theres no magic number of skills to put. Some people might only need 3-10; othe rs might put 20. It really depends on how long youve been working and what field of work youre in.Make sure you think about whats relevant for the job though; dont just list a bunch of skills that wont help you in their job.And think about keywords too this is a great place to put keywords on your resume so you can get past online job application systems.5. EducationPut the name of your school(s), your field of study, and graduation date unless you feel your graduation date will leave you open to age discrimination on your resume. If you graduated a long time ago, feel free to leave the dates off.You can also put your GPA in this section. Id only recommend doing that if it was above 3.0/4. Otherwise, leave it off.You might be asked about your GPA in the first few years of your career, but youre very unlikely to be asked about it again after that, so dont worry if your GPA is below 3.0/4. Just exclude it from your resume.6. Community Involvement (Optional)If youve done any voluntee r work or helped in your community in other ways, this is where to put it.You can list the location, dates, and your contribution/work.If you havent done any volunteering or community-related work, dont worry just dont put this section on your resume.7. Awards/Achievements (Optional Can be combined with other sections)Any time youve received awards or other recognition for your accomplishments, you should put it on your resume.However, you dont always need a separate section for it. Thats up to youIf you got an academic award, you can list it under your Education section (beneath your degree, GPA, etc.)If you received an award or recognition for outstanding performance at a previous job, you can list it as a bullet point or a note underneath that specific job in your Employment History section.So while awards and achievements are a great way to boost your resume overall, they dont always need their own section.What Should Go on Your Resume if You Have No Work Experience?Now, if yo u just graduated and have absolutely no work experience, heres what I recommend(Note that if you even have an internship, or a part-time job that youve worked while going to school, you should use the steps above! Any work experience at all is worth showing on your resume).However, if you have absolutely ZERO work experience, heres what to put on your resumeWere going to follow the sections outlined above, but move #5 (Education) up to #3 so it will be right below your Summary section.So it will look like this1. Name and Contact InfoAs mentioned earlier, you should put your full name and professional-looking email address.Your street address and phone number are optional, but for most people, it makes sense to include those too.The big exception: If youre trying to get a job in another state.  If so, consider leaving the address off.2. Summary SectionEven if you have no work experience, you can say something like, Recent Finance graduate with training in ____ and ____ seeking an opp ortunity to do ____.3. EducationIf you have no work experience, put more information in your Education section.Were you involved in any clubs/activities at school?What were some key projects you completed or coursework you did? (Specifically, key projects that related to the jobs youre applying for now).Your resume should take up one full page, even if you have no work experience, and your Education section is a place where you want to provide additional detail to fill out the page.4. SkillsYou can list skills that you learned in your studies, or skills youve developed on your own.Only put skills youre really comfortable talking about and using, because its very likely theyll ask about this in an interview.If done right, the Skills section can be a powerful tool to help you get more interviews though, for two reasons:First, its a great way to put a lot of relevant keywords onto your resume, so that you get past computerized job application systems.Second, its an easy way to show emp loyers what you know thats going to help you succeed in their job. Always re-order and re-adjust your Skills section to fit what you think this specific employer wants!More info on how to do that is coming up, but lets finish the list first5. Community Involvement (Optional)Any volunteer work or community service youve done. This shows employers that youre enthusiastic and involved in the community, which can help set you apart (while also filling up your resume).6. Awards/Achievements (Optional Can be combined with other sections)If you have no work experience, these would likely be academic achievements. Go ahead and list them underneath your Education section.So dont put this as a separate section, but do include awards, achievements and any recognition you received when you write your Education section in Step 3 above.What NOT to Put on Your Resume:Now that you know what to put on your resume, lets at a few things you should leave off if you want to get interviews.Irrelevant jo bsIf you have a long work history, considering removing some jobs that arent relevant, or were at the very beginning of your career (especially if youve been working 15-20 years or more).Note that you shouldnt remove an irrelevant job if its going to leave your employment history empty. For example if youve only held one job but its not relevant to what you want to do next, you should still keep it.Why? Its better to put a job that dont seem closely related to your current job search, than to put nothing for your Employment History.And you can always show traits like leadership, accountability, hard work, problem-solving, etc., in your past work history, no matter what job you had! So hiring managers might still find it relevant and impressive.An Objective sectionUse a Career Summary section instead, as mentioned earlier in the article.Anything that makes it more than 2 pagesUnless you have a Ph.D. and are writing an academic CV or unless youve been working for 10-15+ years your res ume should not be more than two pages.For 75-80% of people, it should really only be one page.So focus on whats most important and keep the length short.As a recruiter, Id rather see 8 specific skills that are relevant to the job Im hiring for, rather than a list of 30 general skills that youve used throughout your career but might not be relevant to the job. So make your resume laser-focused and target their needs!Spelling or grammar mistakesProofread and spellcheck everything.You are very unlikely to get called for an interview if you have a spelling or grammar mistake on your resume and nobodys going to tell you either.So you need to find it yourself, or have a friend proofread it carefully for you!Heres a little trick if you proofread it yourself: temporarily change your resume to an unusual font before proofreading. It will help you spot errors (sounds crazy, I know. But it works).Final Step: Tailor Your Resume to the Job DescriptionId recommend Tailoring your resume to match the job description before sending it out for each job.Itll take you a bit longer per job application, but youll get far more responses.Would you rather apply for 50 jobs and hear back from 1? Or apply for 25 jobs and hear back from 4?Thats the type of difference tailoring your resume can make. Heres a full article on how to easily tailor your resume for each job. (This method will save you a ton of time).Now you know what goes on a resume and how to make each section attractive to employers.If you follow the steps above youre going to have a great resume that grabs attention and shows recruiters and hiring managers why they should interview you immediately.